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Welcome to the Minnesota Senate. Whether you are visiting the Capitol in person, watching live, gavel-to-gavel coverage of a committee or floor session, or simply reading about the legislative process, this Guide is designed to provide information to help you understand state government and participate in the democratic process.
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| A Amendment AA Amendment to an amendment or an amendment as amended FP Final passage FA Final passage as amended FC Final passage concurrence (Senate bills returned as amended from the House) CC Conference Committee report final passage M Motion SR Senate Resolution SCR Senate Concurrent Resolution HCR House Concurrent Resolution Seated to the left of the Secretary of the Senate are the First and Second Assistant Secretaries of the Senate. The primary responsibilities of the First and Second Assistant Secretaries are the processing of bill introductions, messages from the House of Representatives, bills reported out of committee, motions and all the other written material that is a part of the legislative process. The Senate Agenda, the General Orders, the Senate Calendar, the Consent Calendar and the Confirmation Calendar are all compiled by the First and Second Assistant Secretaries from the written materials for computerization and printing.
There are four copies of every bill introduced in the Senate. The First and Second Assistant Secretaries of the Senate are responsible for assigning a Senate File number to the bill and for seeing that the copies are distributed appropriately.
The First and Second Assistant Secretaries of the Senate also receive amendments and keep track of the amendments and the appropriate bills. Sometimes there may be as many as twenty or thirty amendments for a particular bill. The First and Second Assistant Secretaries make sure that the right amendment is read at the right time.
In addition, any communication with the House of Representatives is conducted through the First and Second Assistant Secretaries of the Senate. As actions are taken upon items begin considered during a floor session, the First and Second Assistants are compiling material for the next floor session's agendas and calendars.
The Orders of Business
Link to The Orders of Business
Although sometimes it may seem that the action is chaotic, Senate floor sessions follow a set agenda. The agenda lists various orders of business that the Senators must accomplish each daily session. There are thirteen Orders of Business on the agenda:Orders of Business
First order of business Petitions, letters, remonstrances; Second order of business Executive and official communications; Third order of business Messages from the House of Representatives; Fourth order of business First reading of House bills; Fifth order of business Reports of committees; Sixth order of business Second reading of Senate bills; Seventh order of business Second reading of House bills; Eighth order of business Motions and Resolutions; Ninth order of business Calendar; Tenth order of business Consent Calendar; Eleventh order of business General Orders of the day; Twelfth order of business Introduction and first reading of Senate bills. Thirteenth order of business Announcements of Senate Interest Each daily session begins with the Secretary of the Senate calling the roll. A majority of Senators must be present for the session to proceed. Because there are 67 Senators, that means that 34 Senators must be present to begin the Session. After the roll is called, the Senate Chaplain gives a short prayer. The Pledge of Allegiance is recited the first day of any week the Senate convenes.
The Senate then begins to go through the day's agenda.
Many of the items under each order of business are printed on what is known as the "Blue Agenda" and may not be read or discussed individually.
The third order of business, messages from the House, consists of messages from the other body about actions taken by the House. For instance, the House may have granted final passage to a Senate bill but may have made some changes to the bill. The House must then send a message to the Senate informing the Senate of the actions the House has taken. The chief sponsor of the Senate bill then must decide on the next action. There are two primary responses the Senator may make. The sponsor may request that the Senate agree with the changes the House made and repass the bill, or the sponsor may not like the changes and ask that the Senate appoint a conference committee to work out the differences.
Other messages may be requests for a conference committee, announcements of the passage of Senate bills without changes, or other announcements of House activity. These items are printed, when possible, in the blue agenda and are acted upon individually.
The eighth order of business, motions and resolutions, is comprised of several items. For example, the addition of a Senator's name as an author of a bill, Senators' requests to have their names removed as an author of a bill, and congratulatory resolutions to groups or individuals are contained in the eighth order of business. Many of the more simple motions and resolutions are printed in the blue agenda and are approved all at once through a single motion.
Frequently, the Senate will remain on the order of business of motions and resolutions for the balance of the day's floor session. This is done to make it easier to move back and forth among the various orders of business. Unless the Senate is on the order of business of motions and resolutions, it would not be possible to go backward through the agenda, or to skip forward through the agenda, without a suspension of the rules. And, sometimes because of the way messages are received from the House, or because of the flow of paperwork, it speeds the entire process along by being able to move from one item of business to another out of order. In addition, toward the end of the year's session when there is a large amount of legislation before the Senate, the Majority Leader, under the rules of the Senate, may designate specific bills as Special Orders. It is while on the eighth order of business that bills on Special Orders are considered. Each Special Order bill has been acted upon favorably by one or more standing committees, is subject to debate and amendment and may be considered for final passage. A bill on Special Orders thus bypasses the Committee of the Whole, is given a third reading after all discussion and amendments have been considered and receives a roll call vote. Thirty-four votes are needed for final passage of most bills.
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