Minnesota Senate Offices
Secretary of the Senate, Senate Desk
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The Secretary of the Senate, Engrossing Office,
provides internal legislative production services to Senate members
and employees and functions under the jurisdiction of the Committee
on Rules and Administration, under the direction of the Secretary
of the Senate. The Engrossing Office works jointly with the Senate
Desk and prepares and processes Committee Reports, Governor's
Appointments, and Floor Amendments.
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The Engrossing
Office performs the following duties:
- Processing Committee Reports. The Engrossing Secretary
checks the committee report for correct drafting of amendments, proper wording,
clarity, engrossability, internal references, title amendments, statutory
references, grammar, punctuation and other details. All committee reports are
then put into an electronic format. The final copy of the report and the
original bill are sent to the
Secretary of the Senate, Senate Desk.
The Engrossing Secretary keeps a record of all committee reports by committee
and file number, date received and date transmitted to the Desk.
- Processing, providing drafting assistance of, and
distributing floor amendments. Floor amendments are generally prepared
ahead of time whenever possible to permit proper review by the Engrossing
Secretary or a
Senate Counsel, Research and Fiscal Analysis attorney before
session. All floor amendments are converted to a computerized format for use in
the Senate Journal.
- Processing and recording Governor's appointments.
These are appointments made by the Governor to state agencies that
require confirmation by the Senate which are referred to the appropriate committees.
The Engrossing Secretary processes governor's appointments for Senate approval
and fields any questions. View a current list of
Senate Confirmation of Executive Appointments.
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| Date timeline |
Description |
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| July 1 |
State fiscal year begins each year, and in odd-numbered years, state fiscal biennium begins. |
| July through December |
Groundwork is laid for upcoming legislative session. Ongoing budget activity, budget-related events, trends, and issues are analyzed for their fiscal policy implications. Budget divisions, committees, and legislative commissions hold special meetings to examine pending issues. |
| End of November |
Department of Finance issues November Forecast of state revenues and expenditures. |
| Beginning of January |
Legislature convenes, begins official budget hearings and committee hearings to discuss pertinent issues and bills. Staff drafts bills and amendments upon request of Senators. |
| Fourth Tuesday in January in odd-numbered years, or third Tuesday in February, if a new governor has just been elected |
Governor issues detailed budget for following biennium. |
| Mid February |
Governor issues detailed budget and policy bills for the next biennium. |
| End of February |
Department of Finance issues February Forecast of state revenues and expenditures. |
| March to June |
Legislature finishes committee and budget hearings, bills are debated and voted on in floor sessions, and conference committees meet to finalize bills. Governor signs or vetoes legislation. |
| Monday following third Saturday in May |
Constitution mandates end of regular session. |
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Secretary of the Senate
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Staff List  Organized by Name
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Staff Member Title
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Room and Building Phone
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Melissa Mapes
Engrossing Secretary
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G-2 Capitol
(651) 296-4149
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Melissa Martin
Assistant Engrossing Secretary
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G-2 Capitol
(651) 296-4868
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